Article 1
Article 2
Article 3
Article 4
Article 5
Article 6
Article 7
Article 8
Article 9
Article 10
Article 11
Article 12
Article 13
Article 14
Article 15
Article 16
Article 17
Article 18
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Creekbend Estates Neighborhood Association - Approved and Adopted Bylaws
Article 1: Name.
The name of this organization shall be the Creekbend Estates Neighborhood
Association, referred to as the Association.
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Article 2: Purpose. The purpose of this organization is to promote
the common good and welfare of the residents in Creekbend Estates by maintaining
the common areas entering and surrounding the neighborhood, participating
in the Crime Watch Program of the City of Plano, and monitoring governmental
activities and civic issues that affect the neighborhood.
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Article 3: Character. The Association has no real property and
is a totally voluntary, unincorporated, nonprofit association of neighbors.
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Article 4: Location of Creekbend Estates. Creekbend Estates is
located in Plano, Texas, and encompasses the subdivision homes within the
area bounded by Alma Drive, Garner Lane, the north side of Lakestream Drive,
Orlando Drive, and Chisholm Trail Park.
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Article 5: Members.
Section 1. Membership in the Association is open to all residents
in Creekbend Estates. Eligibility for membership shall not be limited by
race, color, national heritage, sex, or religious preference.
Section 2. Residents who have paid their annual dues by the
annual meeting in September are entitled to one (1) vote for each household
and are eligible to serve as elected officers or chairs of the permanent
committees.
Section 3. A homeowner who sells or rents his home and moves
out of the neighborhood may transfer his current membership in the Association
to the new homeowner or resident. |
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Article 6: Principal Office. The principal office of the Association
shall be located in the home of the President of the Association during
that individual’s term of office. This designation is for convenience only
and has no legal effect upon the real property of the President.
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Article 7: Funds. The funds of the Association shall be derived
from annual dues paid by members of the Association and monies received
from such functions as the Association establishes to obtain funds. The
disbursement of these funds shall be done pursuant to an annual budget.
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Article 8: Annual Dues.
Section 1. Annual dues shall be set as part of the yearly budget
presented at the August meeting and are due at or before the annual meeting
in September. The fiscal year will be October 1 through September 30.
Section 2. Dues may be prorated on a monthly basis for new residents
moving into the subdivision. There shall be no refund of dues to members
leaving the Association, except upon a sufficient showing of special need. |
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Article 9: Records. In
accordance with the Texas Unincorporated Nonprofit Association Act, the
Association shall keep correct and complete records of account for at least
three years after the end of each fiscal year and shall make them available
to the members of the Association for inspection and copying upon request.
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Article 10: Executive Board.
Section 1. The Executive Board shall consist of the Officers
and the Chairs of the Permanent Committees, who shall be elected by a vote
of the members at the September annual meeting.
Section 2. Executive Board members shall, at all times, act
in the best interest of the Association, and shall represent the majority
interest and desires of the membership. If a Board member is called to
vote on a matter and a conflict of interests exists, the member shall excuse
himself or herself from voting on that matter.
Section 3. Executive Board members shall serve a term of one
(1) year or until a successor is duly elected or appointed. No person may
be elected to serve more than two (2) consecutive terms in an office or
hold more than one office at the same time.
Section 4. If an Executive Board position is vacated, the Executive
Board shall appoint a replacement.
Section 5. An Executive Board member may be removed from office
by a majority of the votes cast at a general meeting of the members. |
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Article 11. Officers
Section 1. The Association shall have the following officers:
a President, a Vice President, a Secretary, and a Treasurer.
Section 2. The President shall call and preside at all meetings
of the members and shall have the authority to represent the Association
in its relations with other persons and organizations.
Section 3. The Vice President shall perform the duties of the
President whenever that officer is absent or otherwise unable to perform
the duties of the office. The Vice President shall monitor meetings of
governmental agencies and alert the Executive Board about issues affecting
the zoning, schools, safety, or beauty of the area. The Vice President
may be assigned specific duties of an interim nature by the President.
Section 4. The Secretary shall maintain a roster of the Association
members, record minutes of all meetings, and perform such other duties
as may be assigned by the President.
Section 5. The Treasurer shall collect all dues and other monies,
have custody of the Association funds, pay all bills in a timely manner,
keep an accurate record of all receipts and expenditures, and prepare a
written financial report for Executive Board meetings and meetings of the
members. Documented requests for expenses shall be submitted to the Treasurer
who may approve or disapprove. |
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Article 12: Permanent Committees
Section 1. The following permanent committees shall be established:
1) Entryway Maintenance Committee. The primary objective of this committee shall be to enhance and maintain the appearance of the subdivision entryways. It may address the appearance of the areas adjacent to the neighborhood along Chisholm Trail Park, as needed. The Chair of this committee is empowered to solicit bids for work, exercising prudent and reasonable judgment in selection of vendors. No vendor shall be selected without proof of insurance. Volunteers for clean-up work shall rely upon their own personal insurance as the Association waives all responsibility for personal injury incurred during such activity.
2) Crime Watch Committee. This committee, consisting of the Chair (also known as the Coordinator) and Block Captains, shall follow the guidelines of Crime Watch in Plano, Texas, including implementation of a know-your-neighbor policy.
3) Communications Committee.This committee shall publish and distribute a neighborhood newsletter and a membership directory, each at least once a year. This committee shall also be responsible for distributing printed information about meetings and special events to the members.
4) Membership Committee. This committee shall visit each new resident in Creekbend Estates and invite them to join the Association. It shall be responsible for contacting members about events or information as directed by the President. It shall also maintain a membership directory, to be published by the Communications Committee each year.
5) Social Committee. This committee shall arrange for at least one social event a year for the Association.
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Article 13: Audit Committee. The Executive Board shall appoint an Audit Committee, consisting of three (3) members who are not Executive Board members, to audit financial records and report its findings. Audits shall be done annually or whenever a Treasurer resigns his office.
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Article 14: Nominating Committee. During the month of May each year, the Executive Board shall appoint a Nominating Committee consisting of three (3) members, two of whom are not on the Executive Board, to select nominees who are members willing to accept officer positions in September. Members of the Nominating Committee shall not be nominated for officer or chair positions. Nominees shall be selected in time to be published and distributed to the members one month before the September annual meeting. In addition to the nominees proposed by the temporary nominating committee, nominations from the floor can be made at the annual meeting.
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Article 15: Special Committees. The Executive Board may appoint a special committee to address short-term or unusual situations. The President may select a Chair for the special committee.
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Article 16: Meetings.
Section 1. General meetings of the members shall be held at
least once a year. There shall be an annual meeting in September to present
the annual budget and to elect officers and permanent committee chairs.
Section 2. Time and place of meetings shall be determined by
the President. The meeting time, place and agenda shall be published in
an Association newsletter or similar publication and delivered to all members
at least two (2) weeks in advance. Signs may be posted at entryways one
(1) week prior to meetings.
Section 3. Special meetings of the members may be called by
the President upon proper notification as to time and place. Such notification
shall contain the reasons for the special meeting and normally will be
scheduled no earlier than one (1) week after notification. However, emergency
meetings may be called with notification of only twenty-four (24) hours.
Section 4. The Executive Board shall meet quarterly.
Section 5. At a meeting of the members, a quorum to transact
official business at a meeting of the members shall be defined as one-fourth
(1/4) of the members, including five members of the Executive Board. At
an Executive Board meeting, a quorum is defined as five (5) of the Board
members being present, including two (2) officers.
Section 6. All meetings will be conducted using Robert’s
Rules of Order, Revised. The President may appoint a member as Parliamentarian
for a specific meeting.
Section 7. Each member household is entitled to one (1) vote.
There shall be no proxies. |
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Article 17: Amendments. Amendments to these bylaws may be proposed
by any member. A proposed amendment must be presented in a written petition
clearly stating the purpose and anticipated result of the requested change.
After approval by the Executive Board, the proposed amendment will be published
in the agenda for the next scheduled meeting of the members. Adoption of
the proposed amendment requires two-thirds (2/3) of the votes cast.
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Article 18: Dissolution. The Association may be dissolved by
two-thirds (2/3) of votes cast during a general meeting of the members.
Upon acceptance of dissolution, the Treasurer will provide an accounting
of the Association, and any surplus funds will be contributed to the Plano
Public Library System.
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